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Deadlines and Procedures

Most awards and scholarships open to students are administered through SFU using the Graduate Awards Application Adjudication System (GA3). Students should set up their GA3 profile early to simplify their application process when an award is opened to applications. Awards administered by the award-granting agency are not processed through GA3 and students apply directly to the agency. See the Terms of Reference for each award to see the specific details about the application process. It is the students responsibility to ensure that all documents arrive on time at the department. Incomplete applications cannot be considered.

Graduate Studies provides a comprehensive guide to awards available to graduate students.   

Graduate Fellowships
The Graduate Fellowship (GF) is a one-term award normally valued at $7,000 and students must have a GPA of 3.5 or higher to be eligible. REM awards its GFs by nomination. Students cannot apply directly.

Incoming REM graduate students are considered for a Graduate Fellowship. The Graduate Studies Committee considers all eligible students and makes recommendations based on availability of award funds, other financial support through the supervisor or the department, and academic accomplishments. Students who do not qualify for a GF on entrance may be considered and nominated by the department once their GPA reaches the 3.5 minimum. Offers of GF funding cannot be guaranteed and depend on available funds.

Donor Awards
Private awards funded by donors and the majority open to applications in the spring (usually May), with occasional awards opening in the fall for spring payment. Award values are calculated based on funds available from the previous year (growth in the investment account). For awards that REM students are eligible for, see the list on the Graduate Studies website. Awards applications are assessed over the summer with award offers going out to students in the fall term.

Tips for applicants:

• review the terms of reference for each award well in advance of applications opening. Determine which awards you might be eligible for and review the application requirements. Christmas break is not too soon for this step.
• where a letter of recommendation from a referee will be required, be sure to notify your referee well in advance. They will submit their reference in the system, so once applications open, students need to fill in their application, and then the referee will be notified to upload their letter. Do not expect your referee to respond to an email request that arrives 24 hrs before deadline. The more notice they have for this, the better. You can alert them to the request before applications open to ensure they have time to draft a letter.
• Ensure you click all the buttons you need to click and review your application after you think you are done. There are sometimes failures in the system that result in an incomplete application or a missed deadline. Contact your GPA before the application deadline if you are not confident that your application is complete. Note: a replacement for GA3 is in development and expected to roll out in 2025

Travel and Research Awards (TARA)
REM offers two rounds of TARA funding per budget year. The first round is open to applications in the fall (usually 3 weeks towards the end of October) for payment in the spring term and again in the spring (usually in February) for payment in the summer term. Applicants are asked to request funding in advance of anticipated expenses. Receipts are not usually required, but applicants should keep them handy should GPS request an audit of any of the awards. Include the TARA form from the forms page with your application.

Tips for applicants:

• review the Terms of Reference for the TARA awards and ensure you understand what you can and can't include.
  
• funds for TARA are limited. REM prioritizes funding for knowledge mobilization first, research second, other expenses last. Typically, TARA provides partial support and is intended to supplement or extend supervisor funding.
  
• students should submit a full accounting of anticipated expenses, but understand its highly unlikely the request will be fully funded.
  
• Amounts can be rounded to the nearest $25, it is not necessary to give a precise accounting of expenses. The minimum request is $50. If you have a small request (eg an online conference with a registration fee of $30) you can look for lower priority expenses to include to make it up to $50 (eg office supplies or books as per the TOR for the award)
• REM TARA Policy

Entrance Scholarships
SFU鈥檚 Entrance Scholarships are only available to applicants during the first semester of their program. Applicants do not apply for these awards but are nominated by the department.

Tri-Agency (NSERC/SSHRC/CHRC) Scholarships

See the Graduate Studies website for information about these awards. Applicants are encouraged to apply prior to being accepted to the program.

REM students can apply for NSERC or SSHRC grants, depending on their area of research. Students can not apply for both NSERC and SSHRC.

Undergraduate students who are considering graduate school and have been out of University for a certain amount of time should check the NSERC / SSHRC website for the correct process of application if they meet the minimum GPA requirements. The deadline for these applicants may be earlier than the University deadline for graduate students. Check the agency鈥檚 website for details.

Other Sources of Funding

See the Graduate Studies website for additional information regarding outside funders and other sources of funding.

MITACS
This national internship program managed by MITACS Inc connects companies and other organizations with the research expertise in Canada鈥檚 universities. See the for full details and speak with your supervisors if you wish to pursue one of these opportunities.