- Archives
- Records Management
- FIPPA
- Digital preservation
- Resources
- About
- Mission, vision and values
- Contact us
- Feedback and comments
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized 尤物视频 Commemorate SFU鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized 尤物视频
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU鈥檚 First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Annual Destruction and Accession Process
Every year, the Records Management Program reviews the holdings of the University Records Centre (URC) to determine which boxes can be destroyed and which ones can be accessioned to the Archives for permanent retention.
Destructions take place at the end of the calendar year (January), and at the end of the fiscal year (April). Accessions take place in the late spring (June).
Destructions
- If your department has boxes in the URC that have completed their retention period, and are scheduled for destruction, you will receive a memo identifying those boxes.
- It is your responsibility to review the list and ensure that there are no outstanding reasons why the records need to be kept (for example, on-going litigation, on-going access to information request, etc.).
- Unless you advise the Records Managment Archivist, scheduled destructions will take place 4 weeks after the initial memo is sent.
- You will receive notification once the records have been destroyed.
Accessions
- If your department has boxes in the URC that have completed their retention period, and are scheduled for permanent retention in the Archives, you will receive a memo indentifying those boxes.
- It is your responsibility to review the list and ensure that there are no outstanding reasons wy the records cannot be accessioned to the Archives (for example, on-going litigation, on-going access to information request, etc.).
- Unless you advise the Records Management Archivist, scheduled accessions will take place 4 weeks after the initial memo is sent.
- You will receive notification once the records have been accessioned.
- Please note, once records are accessioned to the Archives, the authority over the control of the records passes from department to the Archives. Records within the Archives are non-circulation. If you require future access, you will need to visit the reading room.